outlook答复

When you know you are going to be out of the office for a few days, you can set up the Out of Office Assistant to reply automatically, letting people know that you are enjoying your vacation while they are stuck at work.

当您知道要离开办公室几天后，您可以将“外出助手”设置为自动答复，让人们知道您在忙于工作时正在享受假期。

To create an out of office reply in Outlook, we will create an email template with the message we want to use and then create a rule that will send out a reply with that message to all emails we receive during a specific date range.

要在Outlook中创建外出办公室答复，我们将创建一个电子邮件模板，其中包含我们要使用的消息，然后创建一条规则 ， 该规则将在特定日期范围内向我们收到的所有电子邮件发送包含该消息的答复。

NOTE: Outlook must be open for the rule to run and your out of office reply to be sent. So, make sure you leave your computer on and Outlook running while you’re out of the office.

注意：必须打开Outlook才能运行规则并发送外出答复。 因此，请确保在不在办公室时将计算机保持打开状态并运行Outlook。

第一步：创建一个消息模板 (Step One: Create a Message Template)

To create a message template in Outlook, make sure the “Home” tab is active and click the “New Email” button in the New section.

要在Outlook中创建邮件模板，请确保“主页”选项卡处于活动状态，然后单击“新建”部分中的“新电子邮件”按钮。

Enter the message you want sent as an automatic reply in the message box. Do not enter a To email address or a Subject. Then, click the “File” tab.

在消息框中输入要作为自动回复发送的消息。 不要输入“收件人”电子邮件地址或主题。 然后，单击“文件”选项卡。

Click “Save As” in the list of options on the left side of the backstage screen.

在后台屏幕左侧的选项列表中，单击“另存为”。

On the Save As dialog box, select “Outlook Template (*.oft)” from the “Save as type” dropdown.

在“另存为”对话框中，从“另存为类型”下拉列表中选择“ Outlook模板(* .oft)”。

You are taken to the user templates folder. Enter a name for the template in the “File name” box, keeping the “.oft” extension, and click “Save”.

您将被带到用户模板文件夹。 在“文件名”框中输入模板的名称，保留扩展名“ .oft”，然后单击“保存”。

If you want to copy your out of office reply email template to another PC or back it up, the full path to the user templates folder is C:\Users\<username>\AppData\Roaming\Microsoft\Templates . Replace <username> with your Windows user name.

如果要将外出答复电子邮件模板复制到另一台PC或进行备份，则用户模板文件夹的完整路径为C:\Users\<username>\AppData\Roaming\Microsoft\Templates 。 将<username>替换为Windows用户名。

Close the message window by clicking the “X” button in the upper-right corner.

通过单击右上角的“ X”按钮关闭消息窗口。

A dialog box displays asking if you want to save a draft of the message. You don’t have to because you saved it as a template, but you can if you want to. Click “Yes” if you want to save the draft, or “No” if you don’t.

将显示一个对话框，询问您是否要保存消息草稿。 您不必这样做，因为您将其另存为模板，但是可以。 如果要保存草稿，请单击“是”，否则请单击“否”。

第二步：创建规则以自动回复新电子邮件 (Step Two: Create a Rule to Automatically Reply to New Email Messages)

Now, that we have our out of office reply email template, we will create a rule to use that template to reply to all messages that come in during a specific date range. Make sure the “Home” tab is active.

现在，有了外出回复电子邮件模板，我们将创建一个规则以使用该模板来回复在特定日期范围内收到的所有消息。 确保“主页”选项卡处于活动状态。

In the Move section, click the “Rules” button and select “Manage Rules & Alerts” from the dropdown.

在“移动”部分中，单击“规则”按钮，然后从下拉列表中选择“管理规则和警报”。

You can also click the “File” tab to access the backstage screen. Make sure the “Info” screen is active (click “Info” on the left if necessary) and then click the “Manage Rules & Alerts” button.

您也可以单击“文件”选项卡以访问后台屏幕。 确保“信息”屏幕处于活动状态(如有必要，单击左侧的“信息”)，然后单击“管理规则和警报”按钮。

On the Rules and Alerts dialog box, make sure the email address to which you want to apply this rule is selected in the “Apply changes to this folder” dropdown. If you want this rule to apply to all your accounts in Outlook, we’ll show you how to do that later in this article. Click the “Email Rules” tab if it’s not already active, and then click the “New Rule” button.

在“规则和警报”对话框上，确保在“将更改应用于此文件夹”下拉列表中选择了要应用此规则的电子邮件地址。 如果您希望此规则适用于Outlook中的所有帐户，我们将在本文后面向您展示如何执行此规则。 如果尚未激活，请单击“电子邮件规则”选项卡，然后单击“新规则”按钮。

On the first screen of the Rules Wizard dialog box, click on “Apply rule on messages I receive” in the “Start from a blank rule” section. The option is added to the “Step 2: Edit the rule description (click an underlined value)” box. There is nothing to edit for this part of the rule, so click the “Next” button to continue.

在“规则向导”对话框的第一个屏幕上，单击“从空白规则开始”部分中的“对收到的邮件应用规则”。 该选项将添加到“步骤2：编辑规则描述(单击带下划线的值)”框中。 该规则的这一部分没有任何可编辑的，因此单击“下一步”按钮继续。

The second screen on the Rules Wizard dialog box allows you to select the conditions to check when you receive emails. To have your out of office reply sent out during a specific date range, check the “received in a specific date span” box in the “Step 1: Select conditions” box. The condition is added to the “Step 2: Edit the rule description (click an underlined value)” box, like before, but this time, there is part of the description to edit. To add a date range, click the “in a specific date range” link in the Step 2 box.

在“规则向导”对话框的第二个屏幕上，您可以选择接收电子邮件时要检查的条件。 要在特定日期范围内发送不在办公室的答复，请选中“步骤1：选择条件”框中的“在特定日期范围内收到”框。 像以前一样，该条件已添加到“步骤2：编辑规则描述(单击带下划线的值)”框中，但是这次有一部分描述需要编辑。 要添加日期范围，请在“步骤2”框中单击“在特定日期范围内”链接。

On the Date Received dialog box, check the “After” box, click on the dropdown, and click on the date after which you want to have the automatic out of office reply sent. For example, if you want your out of office reply to start being sent on February 8, select February 7 for the After date.

在“收到日期”对话框中，选中“之后”框，单击下拉列表，然后单击要在其后发送自动不在办公室答复的日期。 例如，如果您要在2月8日开始发送不在办公室的答复，请选择2月7日作为“结束日期”。

Then, check the “Before” box, select a date from the date dropdown to the right of the Before check box. The date you select should be the day after you want the out of office reply to stop being sent. For example, if you want February 15 to be the last day that your out of office reply is sent, select February 16 as the Before date.

然后，选中“之前”框，从“之前”复选框右侧的日期下拉列表中选择一个日期。 您选择的日期应该是您希望不发送外出答复的第二天。 例如，如果您希望2月15日是外出答复发送的最后一天，请选择2月16日作为“之前”日期。

The dates you selected are added to the condition in the Step 2 box. Click the “Next” button on the Rules Wizard dialog box to continue.

您选择的日期将添加到“步骤2”框中的条件中。 单击“规则向导”对话框上的“下一步”按钮以继续。

On the third screen on the Rules Wizard dialog box, you choose what you want to do with incoming emails during the date range. We want to reply to all emails using the template we created in the first section, so we check the “reply using a specific template” box in the “Step 1: Select action(s)” box. To select the template we created, click the “a specific template” link in the “Step 2: Edit the rule description (click an underlined value)” box.

在“规则向导”对话框的第三个屏幕上，选择要在日期范围内处理传入电子邮件的方法。 我们希望使用在第一部分中创建的模板来回复所有电子邮件，因此我们在“步骤1：选择操作”框中选中“使用特定模板来回复”框。 要选择我们创建的模板，请在“步骤2：编辑规则说明(单击带下划线的值)”框中单击“特定模板”链接。

On the Select a Reply Template dialog box, select “User Templates in File System” from the “Look in” dropdown.

在“选择答复模板”对话框上，从“查找范围”下拉菜单中选择“文件系统中的用户模板”。

Select the template you created (in our case, the “Out of Office Reply” template) and click the “Open” button.

选择您创建的模板(在本例中为“外出答复”模板)，然后单击“打开”按钮。

The full path to the selected template is added to the selected action. Click the “Next” button to continue.

所选模板的完整路径将添加到所选操作中。 单击“下一步”按钮继续。

On the fourth Rules Wizard screen, you can select any exceptions you want to apply to the rule, such as if you want to exclude certain people or groups (“except if from people or public group”). We’re not going to add any exceptions to our rule, so click the “Next” button to continue.

在第四个“规则向导”屏幕上，可以选择要应用于规则的任何例外，例如，如果要排除某些人员或组(“除非来自人员或公共组，否则除外)”。 我们不会在规则中添加任何例外，因此请单击“下一步”按钮继续。

Enter a name for the rule in the “Step 1: Specify a name for this rule” box. The “Turn on this rule” box is checked by default, so the rule will automatically be turned on. Don’t worry, though. It won’t run until after the After date you specified.

在“步骤1：为此规则指定名称”框中输入规则的名称。 默认情况下，“打开此规则”复选框处于选中状态，因此该规则将自动打开。 不过不要担心。 它要等到您指定的“ After”日期之后才能运行。

We don’t want to run the rule on messages already in our inbox, so leave the “Run this rule now on messages already in Inbox” box unchecked. If you want to run this rule on all your email accounts in Outlook, check the “Create this rule on all accounts” box. Click the “Finish” button.

我们不想对收件箱中已有的邮件运行规则，因此不要选中“立即对收件箱中已有的邮件运行此规则”框。 如果要在Outlook中的所有电子邮件帐户上运行此规则，请选中“在所有帐户上创建此规则”框。 点击“完成”按钮。

The rule is added to the list. Click “OK” to close the Rules and Alerts dialog box.

规则将添加到列表中。 单击“确定”关闭“规则和警报”对话框。

Now, when someone sends you an email during the date you specified, they will automatically receive the message in the email template you created.

现在，当有人在您指定的日期向您发送电子邮件时，他们将自动在您创建的电子邮件模板中接收该消息。

Even though the sender receives an automatic reply saying you’re out of the office, you still get their email with an icon indicating an automatic reply has been sent. However, you can feel justified in ignoring it until you get back.

即使发件人收到自动答复说您不在办公室，您仍然会收到他们的电子邮件，并带有一个图标，指示已发送自动答复。 但是，您可以在忽略它之前感到正当理由，直到您回来。

Once the date range on the rule has passed, the rule won’t apply to incoming emails. However, you can still turn off the rule. To do so, open the Rules and Alerts dialog box again as described earlier and uncheck the box to the left of the rule in the list. Click “OK” to close the dialog box.

一旦超过规则的日期范围，该规则将不适用于传入的电子邮件。 但是，您仍然可以关闭规则。 这样做，如前所述再次打开“规则和警报”对话框，然后取消选中列表中规则左侧的框。 单击“确定”关闭对话框。

When you use this rule to send an automated out of office reply, the reply is sent once to each sender during a single Outlook session. A session is when you open Outlook until you exit the application. This prevents duplicate replies from being sent to the same sender who sends you multiple messages. Outlook tracks who has received an automated response during each session but this list is reset when you exit Outlook. So, leave Outlook open (don’t exit and reopen) so the rule will run and the automatic out of office reply is sent to everyone who emails you and so the senders don’t receive multiple out of office replies.

当您使用此规则发送自动不在办公室的答复时，在单个Outlook会话中，答复将一次发送给每个发件人。 会话是指您打开Outlook直到退出应用程序的时间。 这样可以防止将重复的答复发送给向您发送多封邮件的同一发件人。 Outlook跟踪在每个会话期间谁收到了自动答复，但是当您退出Outlook时，将重置此列表。 因此，请将Outlook保持打开状态(不要退出并重新打开)，这样规则将运行，并且自动外出答复将发送给给您发送电子邮件的所有人，因此发件人不会收到多处不在办公室的答复。

翻译自: https://www.howtogeek.com/howto/microsoft-office/create-an-out-of-office-autoreply-in-outlook/

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