If you’re just getting started with Google Docs, its extensive features and add-ons can be a little overwhelming. Here are some tips to help you get started with this powerful alternative to Microsoft Word.

如果您刚刚开始使用Google文档，则其强大的功能和附加功能可能会让人有些不知所措。 这里有一些技巧，可以帮助您开始使用Microsoft Word的强大替代方法。

什么是Google文档？ (What is Google Docs?)

If you’ve heard of Google Docs before, feel free to skip ahead. If you’ve never heard of it before, here’s a crash course on what you need to know. We’ll go over the basics and get you brushed up with what Google Docs is and how you can get started right away.

如果您以前听说过Google文档，请随时跳过。 如果您以前从未听说过它，那么这里有您需要了解的速成班。 我们将介绍基础知识，让您熟悉什么是Google文档以及如何立即开始使用。

Google Docs is a free, web-based word processor offered by Google as part of its complete office suite—Google Drive—to compete with Microsoft Office. The other main services included in the cloud-based suite are Sheets (Excel) and Slides (Powerpoint).

Google Docs是Google提供的基于网络的免费文字处理器，作为其完整办公套件Google Drive的一部分，可与Microsoft Office竞争。 基于云的套件中包括的其他主要服务是Sheets(Excel)和Slides(Powerpoint)。

Google Docs is available on all devices and platforms; all you need is an internet connection and a web browser (or, in the case of mobile, the applicable apps). Google does the rest and handles the brunt of the heavy lifting while it runs the software in the cloud.

Google文档可在所有设备和平台上使用； 您所需要的只是互联网连接和Web浏览器(或者，对于移动设备，是适用的应用程序)。 Google会做其余的工作，并在云端运行软件时处理繁重的工作。

Docs supports several different file types, including .doc, .docx .txt, .rtf, and .odt, making it easy to view and convert Microsoft Office files directly from Google Drive.

Docs支持几种不同的文件类型，包括.doc，.docx .txt， .rtf和.odt，从而可以轻松地直接从Google云端硬盘查看和转换Microsoft Office文件。

And since Docs is an online word processor, you can share and collaborate with multiple people on the same document, tracking revisions, changes, and suggestions all in real time.

而且由于Docs是一个在线文字处理程序，因此您可以在同一文档上与多个人共享和协作，实时跟踪修订，更改和建议。

Have you heard enough? Let’s get started.

你听够了吗？ 让我们开始吧。

如何注册帐户 (How To Sign Up for an Account)

The first thing you’ll need to do before you can use Google Docs is a sign up for a Google account (an @gmail account). If you already have an account, feel free to move on to the next section. If not, we’ll go over the simple way to create a Google account and get you set up with Docs.

使用Google文档之前，您需要做的第一件事就是注册Google帐户(@gmail帐户)。 如果您已经有一个帐户，请继续进行下一部分。 如果没有，我们将介绍创建Google帐户的简单方法，并帮助您设置文档。

Head over to accounts.google.com, click on “Create Account,” and then “For Myself.”

转到accounts.google.com ，点击“创建帐户”，然后点击“为我自己”。

On the next page, you’ll need to provide some information to create an account, like first and last names, username, and password.

在下一页上，您需要提供一些信息来创建帐户，例如名字和姓氏，用户名和密码。

Also, you have to verify your phone number to make sure you’re an actual human and not a bot.

另外，您还必须验证电话号码，以确保您是真实的人，而不是机器人。

After you verify your phone number, the subsequent pages require you to provide a recovery email address, date of birth, and gender, as well as agreeing to the privacy statement and terms of service. Finish that, and you’re the proud new owner of a Google account.

验证电话号码后，随后的页面要求您提供辅助邮箱地址，出生日期和性别，并同意隐私声明和服务条款。 完成后，您便是Google帐户的新所有者。

如何创建空白文档 (How to Create a Blank Document)

Now that you have a Google account, it’s time to create your first document. Head on over to Google Docs and place the cursor on the multi-colored “+” icon in the bottom right corner.

现在您已经拥有一个Google帐户，该创建第一个文档了。 转到Google文档，然后将光标放在右下角的彩色“ +”图标上。

The + turns into a blue pencil icon; click on it.

+变成蓝色铅笔图标； 点击它。

Chrome Pro Tip: If you’re using Google Chrome, you can type docs.new into the Omnibox and hit Enter to automatically create and open a new blank document.

Chrome Pro提示：如果您使用的是Google Chrome浏览器，则可以在多功能框中输入docs.new ，然后按Enter键以自动创建并打开一个新的空白文档。

如何导入Microsoft Word文档 (How to Import a Microsoft Word Document)

Even if you’re new to Google Docs, you might already have a collection of Microsoft Word files you’d like to be able to use. If that’s the case, then you’ll have to upload all your Word documents before you can view them. While it might not support some of the more advanced features and formatting of some Word documents, it works pretty well.

即使您不熟悉Google文档，也可能已经有了一些想要使用的Microsoft Word文件。 如果是这种情况，那么您必须先上载所有Word文档，然后才能查看它们。 尽管它可能不支持某些Word文档的某些更高级的功能和格式，但它运行得很好。

When you import a Word document, you can use either Google Docs or Drive to upload your files. Both methods let you drag and drop a file from your computer directly into the web browser for easy uploads. Your Drive houses all of your uploaded files, but for convenience’s sake, when you head to the Docs homepage, it only shows you document-type files.

导入Word文档时，您可以使用Google文档或云端硬盘上传文件。 两种方法都可以将文件直接从计算机拖放到Web浏览器中，以方便上传。 云端硬盘会存储所有上传的文件，但是为了方便起见，当您访问“文档”首页时，它只会显示文档类型的文件。

From the Google Docs homepage, click the folder icon in the top right, then click the “Upload” tab.

在Google文档首页上，点击右上角的文件夹图标，然后点击“上传”标签。

Once the Word file uploads, Docs opens it automatically, ready for you to start to edit, share, and collaborate.

Word文件上传后，文档会自动将其打开，以供您开始编辑，共享和协作。

To open a Word document that you want to edit, click the file with the blue ‘W’ next to the filename from your Google Docs homepage.

要打开您要编辑的Word文档，请从Google文档首页中单击文件名旁边带有蓝色“ W”的文件。

Click either view the Word file or edit it in Docs.

单击查看Word文件或在“文档”中对其进行编辑。

When you finish with the document, you can download your document back into DOCX, or PDF, ODT, TXT, HTML, or EPUB format. Click File > Download As then click on the desired format, and it will download directly to where files save from your browser.

完成文档后，您可以将文档下载回DOCX或PDF，ODT，TXT，HTML或EPUB格式。 单击文件>下载为，然后单击所需的格式，它将直接下载到从浏览器保存文件的位置。

如何检查您在Google文档中的拼写 (How to Check Your Spelling in Google Docs)

Now that you have a few documents, it’s time to make sure your spelling and grammar are correct. Docs comes equipped with a spell-checker all ready to go for you—any time you misspell something, it underlines the error with a squiggly line, prompting you to make a change.

现在您已经有了一些文档，现在该确保您的拼写和语法正确 。 Docs配备了拼写检查器，随时可供您使用-每当您拼错某些内容时，它就会以波浪线突出显示错误，提示您进行更改。

This should be on by default, but you can make sure in Tools > Spelling > Underline Errors.

默认情况下，该选项应处于启用状态，但是您可以在“工具”>“拼写检查”>“下划线错误”中进行确认。

To see spelling corrections and suggestions, right-click the word with the line underneath. Alternatively, or press Ctrl+Alt+X (Windows) or Command+Alt+X (Mac) to open the Spell Check and Grammar tool.

要查看拼写更正和建议，请右键单击下面带有该行的单词。 或者，或按Ctrl + Alt + X(Windows)或Command + Alt + X(Mac)打开“拼写检查和语法”工具。

Another way to access the spell check is to click the icon with an A and checkmark. This enables the tool and parses your document for spelling and grammar.

访问拼写检查的另一种方法是单击带有A和复选标记的图标。 这将启用该工具并解析您的文档以进行拼写和语法编制。

Along with a spell checker, Google Docs comes loaded with a built-in dictionary and thesaurus. All you have to do is highlight a word, right-click on it, then click “Define [word].”

除拼写检查器外，Google文档还内置了词典和同义词库。 您所要做的就是突出显示一个单词，右键单击它，然后单击“定义[单词]”。

While this should get you started, we have a deeper dive into Docs’ spelling and grammar checker if you want more info.

虽然这可以帮助您入门，但是如果您需要更多信息，我们将更深入地介绍Docs的拼写和语法检查器 。

如何与他人协作处理文件 (How to Collaborate on Documents with Others)

One of the best features of Google Docs is the ability to generate a shareable link that lets anyone with it to either view, suggest edits, or edit your document. Instead of sending a file back and forth between collaborators, you can make edits and suggestions all at once, as if you were all huddled over the same computer in real time. The only difference is that each person has their own text entry cursor to use on their personal computer.

Google文档的最佳功能之一就是能够生成可共享的链接 ，任何人都可以通过该链接查看，建议编辑或编辑您的文档。 您无需一次在协作者之间来回发送文件，而是可以一次进行所有编辑和建议，就好像您都被实时挤在同一台计算机上一样。 唯一的区别是每个人都有自己的文本输入光标可在其个人计算机上使用。

From the document you want to share, click on the blue button “Share” to choose how and with whom you want to send a link to your file. You can enter email addresses manually or click “Get sharable link” in the top corner to hand out the invitation yourself.

从您要共享的文档中，单击蓝色按钮“共享”以选择您要与文件发送链接的方式和对象。 您可以手动输入电子邮件地址，也可以单击右上角的“获取共享链接”自行发送邀请。

From the drop-down menu, you can edit how much power the shared user(s) have over the file when you select one of these options:

当您选择以下选项之一时，可以从下拉菜单中编辑共享用户对文件的控制权：

• Off: Sharing is disabled. If you’ve previously shared a link with others, it will no longer work and revokes any permissions they once had.

  关：禁用共享。 如果您以前与其他人共享链接，则该链接将不再起作用，并撤消他们曾经拥有的任何权限。

• Anyone with the link can edit: Gives the shared users full read/write access. They still can’t delete it from your Drive, though—this is just for the contents of the file.

  知道链接的任何人都可以编辑：为共享用户提供完全的读/写访问权限。 但是，他们仍然无法将其从您的云端硬盘中删除-这仅用于文件内容。

• Anyone with the link can comment:  Allows shared users to leave comments if desired—this is great for team projects.

  知道链接的任何人都可以发表评论：允许共享用户在需要时发表评论-这对于团队项目非常有用。

• Anyone with the link can view: Shared users can view the file, but can’t edit it in any way. This is the default action when you share a file, and the best option if you’re trying to share a file for download.

  知道链接的任何人都可以查看 ：共享用户可以查看文件，但不能以任何方式对其进行编辑。 这是共享文件时的默认操作，也是尝试共享文件进行下载时的最佳选择。

You can do a lot more with these shareable links, which also work with other Drive files and on mobile. For a deeper look at how these links work and how to generate them, check out our post.

您可以通过这些共享链接做更多的事情，这些链接也可以与其他云端硬盘文件一起使用，也可以在移动设备上使用。 要深入了解这些链接如何工作以及如何生成它们， 请查看我们的文章 。

如何查看文档的所有最新更改 (How to See All the Recent Changes to a Document)

When you share documents with others, it’s difficult to keep track of all the small changes that happen if you’re not present. For that, there’s revision history. Google Docs keeps track of all the changes that occur in a document and groups them into periods, keeping the clutter down. You can even revert a file to any of the previous versions listed in the history with the click of a mouse.

当您与他人共享文档时，如果您不在场，则很难跟踪所有发生的细微变化。 为此，有修订历史记录 。 Google文档会跟踪文档中发生的所有更改，并将它们分组为多个周期，以减少混乱。 您甚至可以通过单击鼠标将文件还原为历史记录中列出的任何先前版本。

You can view a list of all recent changes by clicking File > Version History > See Version History.

您可以通过单击文件>版本历史记录>请参阅版本历史记录来查看所有最近更改的列表。

如何建议对文档进行编辑 (How to Suggest an Edit to a Document)

If you’re the owner of a document and would prefer for collaborators to have to suggest edits to your file (instead of directly edit them), you can set the access permission to “Suggestions.” This lets others make an edit to a document without the worry of others messing about in your file. When a collaborator makes an edit, the owner receives an email notification regarding the suggested edit and can choose to keep or discard the change.

如果您是文档的所有者，并且希望合作者不得不建议对文件进行编辑(而不是直接编辑)，则可以将访问权限设置为“建议”。 这样，其他人就可以对文档进行编辑，而不必担心其他人会在您的文件中造成混乱。 当协作者进行编辑时，所有者将收到有关建议的编辑的电子邮件通知，并可以选择保留还是放弃更改。

If you look up at the top right of the document window, you’ll see your current state. If you see “Suggesting” then you’re good to go. If you see “Editing” or “Viewing” then click that button and then click the “Suggesting” option.

如果您在文档窗口的右上方查找，则会看到当前状态。 如果看到“建议”字样，那就很好了。 如果看到“正在编辑”或“正在查看”，请单击该按钮，然后单击“建议”选项。

如何查找字数和页数 (How to Find the Word and Page Count)

By default, Google Docs doesn’t display the word or page count, but it’s easy to check them without a manual count. So, if you have a strict word limit for an assignment or like to keep track of the amount you write, you can see the details to your labors with the word count. You can even highlight text from any paragraph to check how many words there are in the selection.

默认情况下，Google文档不显示字数或页数，但无需手动计数即可轻松检查它们 。 因此，如果您对作业有严格的字数限制，或者想跟踪自己写的字数，则可以通过字数查看工作的详细信息。 您甚至可以突出显示任何段落中的文本，以检查所选内容中有多少个单词。

To view your document’s word/page count, click Tools > Word Count, or press Ctrl+Shift+C on Windows and Command+Shift+C on Mac.

要查看文档的字数/页数，请单击工具>字数，或者在Windows上按Ctrl + Shift + C，在Mac上按Command + Shift + C。

You can also find the word count for a specific string of text by highlighting it, and jumping back into Tools > Word Count (or using the key combo).

您还可以通过突出显示特定文本字符串来查找字数统计，然后跳回到“工具”>“字数统计”(或使用组合键)。

如何离线使用Google文档 (How to Use Google Docs Offline)

What happens if you need to access Google Docs but don’t have an internet connection? Although Google Docs is a web-based product, that doesn’t mean you can’t use it offline. You need to download an extension for Chrome and make sure you enable the file for offline use beforehand. Any changes you make to the file update the next time you connect to the internet.

如果您需要访问Google文档但没有互联网连接怎么办？ 尽管Google Docs是基于网络的产品，但这并不意味着您不能离线使用它 。 您需要下载Chrome扩展程序，并确保事先启用该文件以供离线使用。 您对文件所做的任何更改都会在您下次连接到互联网时更新。

After you download the official extension for Chrome, go to Google Docs’ homepage and in the top left corner, click the Hamburger menu > Settings. Once here, toggle “Offline” to the On position, then click “OK.”

下载适用于Chrome的官方扩展程序后 ，转到Google文档的首页，然后在左上角单击“汉堡包”菜单>“设置”。 在此处后，将“离线”切换到“开启”位置，然后单击“确定”。

To save storage space on your local machine, Google only downloads and makes the most recently accessed files available offline. To manually enable a file, click the three dots icon, then toggle “Available Offline” to On.

为了节省本地计算机上的存储空间，Google仅下载并提供最新访问的文件以供离线使用。 要手动启用文件，请单击三个点图标，然后将“可用脱机”切换为“开”。

如何在文档中添加页码 (How to Add Page Numbers to a Document)

Page numbers are a visual tool used to show the reader what page they’re currently on. They also help you organize physical sheets of paper and place them in the proper order (you know—if you print them). Google Docs doesn’t automatically generate page numbers in files, you have to add them manually, but it’s easy to add them to the header or footer of your document.

页码是一种可视化工具，用于向读者显示他们当前所在的页面。 它们还可以帮助您整理物理纸并将其以正确的顺序放置(如果您打印，则可以知道)。 Google文档不会自动在文件中生成页码，您必须手动添加它们 ，但是将它们添加到文档的页眉或页脚很容易。

To add a page number to all pages, click Insert > Header & Page Number > Page Number. You’ll see a pop-up window where you can choose a page number style.

要将页码添加到所有页面，请单击插入>页眉和页码>页码。 您会看到一个弹出窗口，您可以在其中选择页码样式。

如何控制Google文档中的边距 (How to Control Margins in Google Docs)

Margins are the white space that borders your document on all sides. Because margins create an invisible border, when you decrease the margin size, you increase the amount of usable space on the page. If you need to change the amount of space on the edges of all a file’s pages, then you need to manage its margins with the ruler along the side and top of the document.

边距是在文档的各个侧面都接有空白的空白。 由于页边距会创建一个不可见的边框，因此当减小页边距大小时，会增加页面上的可用空间。 如果需要更改文件所有页面边缘的空间量，则需要使用尺子沿着文档的侧面和顶部来管理其边距 。

If you’d rather enter the margins manually, click File > Page Setup, enter the amount of white space you want to see on each side, then click “OK.”

如果要手动输入页边距，请单击文件>页面设置，输入要在每侧看到的空白量，然后单击“确定”。

如何将文本框添加到文档 (How to Add a Text Box to a Document)

Adding text boxes to Google Docs is a great way to highlight pertinent information and draw attention to specific elements of a document. However, to create one isn’t a straightforward process and is hidden in an unlikely place: from the Drawing feature.

在 Google文档中添加文本框是突出显示相关信息并吸引人们注意文档特定元​​素的好方法。 但是，创建对象并不是一个简单的过程，并且隐藏在不太可能的地方：通过“绘图”功能。

To access the Drawing menu, go to Insert > Drawing and click the text box icon in the menu bar.

要访问“绘图”菜单，请转至“插入”>“绘图”，然后单击菜单栏中的文本框图标。

Now, click and drag your mouse to create a text box in the space provided, and then add your desired text.

现在，单击并拖动鼠标以在提供的空间中创建一个文本框，然后添加所需的文本。

Click “Save & Close” to insert the text box into your document when finished.

完成后，单击“保存并关闭”以将文本框插入文档中。

如何添加目录 (How to Add a Table of Contents)

A table of contents is a way to show readers each topic/chapter listed in the document. This feature automatically generates one and uses links that jump to each section when clicked. So if you have a large document, this lets anyone quickly access specific parts without the need to scroll through the whole thing.

目录是一种向读者显示文档中列出的每个主题/章节的方法。 此功能会自动生成一个功能，并使用单击链接时会跳到每个部分的链接。 因此，如果您有一个大文档，那么任何人都可以快速访问特定部分，而无需滚动整个内容。

Click Insert > Table of Contents, and then click on either of the two options provided. The first option is a plain-text table of contents with numbers on the right side intended for printed documents. The second option doesn’t use page numbers but instead inserts hyperlinks that jump to the noted section for documents to view online.

单击插入>目录，然后单击提供的两个选项之一。 第一个选项是纯文本目录，其右侧是用于打印文档的数字。 第二个选项不使用页码，而是插入超链接，这些超链接跳到指定的部分，供文档在线查看。

Note that to create an automatically generated table of contents that links to specific sections of your document, you must format each chapter—or title—using Google Docs’ built-in header styles. This lets Docs know how to populate the table and add clickable links.

请注意，要创建一个自动生成的目录以链接到文档的特定部分，您必须使用Google Docs的内置标题样式设置每一章或标题的格式。 这使文档知道如何填充表格并添加可点击的链接。

最好的Google文档插件 (The Best Google Docs Add-ons)

Now that you’ve learned all the basics to Google Docs, you can become a true power user with the addition of add-ons. Add-ons are a lot like extensions for web browsers but are specific to Google Docs and let you gain additional features from third-party developers. You can install tools to increase productivity with additional proofreaders, document signing apps, an in-document translator, and even a rubric creator for teachers.

现在，您已经了解了Google文档的所有基础知识，通过添加附加组件，您可以成为真正的高级用户。 加载项与网络浏览器的扩展非常相似，但特定于Google文档，可让您从第三方开发人员那里获得其他功能。 您可以安装工具，以使用其他校对人员，文档签名应用，文档内翻译器，甚至是教师的专栏作者，以提高工作效率。

翻译自: https://www.howtogeek.com/420971/the-beginners-guide-to-google-docs/